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Beautiful proposals that get signed and paid.

Proposal software for agencies, studios and consultants. Build it yourself or with your AI tools. One flat price for the whole team.

7 days free, then $15 a month. Cancel at any time.

proposalhost.com/p/northfield-k7Qm2xPa9Lw4
HWHollis WrenCopy & Messaging
A hand holding a white ceramic bowlSample proposal

Proposal for Dana Ruiz, Northfield Ceramics

Website copy for Northfield Ceramics

Dana, thank you for Tuesday’s call. You want the new site to sound like the studio: warm, plain and a little dry. Here is how I would get there.

Watch the plan in two minutesVideo from Hollis · 1:52
Website copy, fixed fee
$5,600
Deposit to book (50%)
$2,800

your logo and color

Proposal to payment with one link.

Today you write in a doc, export a PDF, email it, chase a reply, collect a signature and send an invoice. With ProposalHost, your client does all of it on one link.

Today

  1. Northfield proposal, draft 3

    write it in a doc

  2. final-v3-FINAL.pdf2.4 MB

    export a PDF

  3. New message

    ToDana Ruiz

    SubjectProposal attached

    final-v3-FINAL.pdf

    email it

  4. Re: Proposal attached

    Hi Dana, just checking you got this?

    Sent 4 days later

    chase a reply

  5. Signature

    scan_0012.jpg

    print, sign, scan

  6. Invoice 0042

    Deposit$2,800

    Duein 14 days

    Unpaid

    invoice the deposit

With ProposalHost

proposalhost.com/p/northfield-k7Qm2xPa9Lw4
  1. Opened on a phone
  2. Watched the video
  3. Read to the agreement
  4. Signed by Dana Ruiz
  5. Paid the $2,800 deposit
  6. Signed PDF sent to you both

One visit. No attachment, no chasing, no separate invoice.

Sample proposals

Three samples in three themes. Each one shows the proposal, the agreement and the signature on a phone.

9:41

Choose a package

Choose a package
Deposit to book (50%)
$2,400$4,100$4,800
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How it works

Build it on the page they will see.

Start from a template for your trade, or import an old proposal from Word or a PDF. You edit on the client’s page itself, so what you see is what they get.

  • Add text, images, video, case studies, testimonials, timelines and files
  • Save a section once and reuse it in the next proposal
  • Your logo and color go on every proposal
  • Change the scope and send a new version on the same link
  • Draft and edit proposals from Claude or ChatGPT
Proposals / Northfield CeramicsDraft SavedPreviewSign and send

Scope

Messaging foundation. A one-page positioning statement, notes on voice, and three headline routes to choose from.

Six core pages. Home, Shop, About, Trade, Care guide and Contact, written to the agreed positioning

Two rounds of edits. Edits come back within three working days.

Know when they read it.

No attachment and no client login. You get an email at the first view, and the proposal shows how often your client came back and how far they read.

  • Your own visits never count as views
  • Link scanners in email inboxes never count either

Get the signature and the deposit together.

Your client types their name, selects Accept and sign, and pays by card in the same visit. The money goes to your own Stripe account. Stripe charges its standard card fee, and ProposalHost adds no fee.

  • The signed version locks and cannot change
  • You both get a signed PDF with the agreement and the signed record
  • A monthly retainer bills each month in Stripe
Northfield-Ceramics-signed.pdfSigned

Signed record

Proposal
Website copy for Northfield Ceramics, version 3
Signed by
Dana Ruiz Dana Ruiz
Email
dana@northfield.example
Signed at
Oct 27, 2026, 09:04 UTC
Version hash (SHA-256)
9f2c…41ab
Total
$5,600
Deposit to book
$2,800, paid by card

Sent to you and to Dana

One plan with every feature.

No limits on proposals, sends or team members. Pay by the month or by the year.

Everything in ProposalHost

Billing period
Every feature
$15 a month$100 a year
Proposals, sends and team members
No limit
ProposalHost fee on deposits
None
Due today
$0
After 7 free days
$15 a month$100 a year
Start free trial

Cancel at any time. You keep access until the end of the period you paid for.

priced the way your proposals will look

Included in the plan

  • Templates for six trades, and import from Word or PDF
  • Video, case studies, testimonials and files
  • Packages, add-ons and monthly retainers
  • Your own agreement, unchanged
  • Typed signatures and a signed PDF for both sides
  • View alerts that ignore your own visits
  • Your logo, your color and your own link

Many proposal tools limit their cheapest plan to 10 sends a month. ProposalHost has no limit.

Questions

Does my client need an account?

No. Your client opens the link on a phone or a computer, reads the proposal, signs with their typed name and pays. They never make an account or a password.

Is a typed signature valid?

Yes. When your client types their name and agrees to sign electronically, that is an electronic signature, and it counts the same as a signature on paper. ProposalHost records the name, the email, the time, the IP address and the browser. It locks the signed version and sends you both a signed PDF.

Will I know when they open it?

Yes. You get an email at the first view. Each proposal shows how many times your client opened it, when they last opened it, the package they chose and how far they read. Your own visits never count.

I am not a designer. Will my proposals look good?

Yes. Start from a template for your trade, or upload an old proposal from Word or a PDF. Add your logo and one color once, and every proposal uses them. ProposalHost sets the type, the spacing and the phone layout for you.

Can I use my own agreement?

Yes. Write it in ProposalHost, load it from a Word file, or upload it as a PDF. Sending locks the agreement, so your client signs the exact text you sent. Your client signs the proposal and the agreement together.

Can my team use it?

Yes. Invite as many people as you need, at no extra cost. Every member can write, send and follow every proposal.

How do deposits work?

You connect your own Stripe account. Your client pays the deposit by card right after they sign, and the money goes to your Stripe account. Stripe charges its standard card fee. ProposalHost adds no fee.

Will I be charged during the free trial?

No. Your 7-day trial starts when you create your account, with no card. Stripe asks for a card only when you subscribe, and it charges nothing until the trial ends.

What happens to my links if I cancel?

Proposals you already sent keep working. Your clients can still read, sign and pay. You can still sign in, read every proposal and download signed copies. To send a new proposal, you subscribe again.

Stop sending PDFs and chasing deposits.